Batch Closure and Next-Day Funding

Closing your transaction batch at the appropriate time helps ensure that funds from your processed donations are deposited into your bank account on the next business day. For merchants using the CardPointe portal, the batch close time determines how your daily transactions are grouped and when they qualify for next-day funding.

What Batch Closure Does

Each day, donations and other card transactions are collected and grouped into a “batch.” When a batch is closed, that group of transactions is submitted to the payment processor for settlement. The settlement date and when funds are deposited depend on the batch close time you’ve configured. A properly set batch close time is essential for achieving next-day funding. 

Next-Day Funding Explained

Next-day funding means that funds from your closed batch are deposited into your account on the next business day. To qualify for next-day funding, the batch must close before your processor’s funding cut-off time. Times vary by region and processor, but many processors (including CardPointe) automatically target a daily cutoff that supports next-day settlement. 

If you close a batch after the cutoff deadline, or if the batch close time isn’t configured for next-day funding, that batch will often be funded on the second business day. 

Configuring Batch Closure in CardPointe

Batch close times are managed within the CardPointe platform and determine when daily transactions are submitted for settlement. Adjusting this setting allows organizations to align batch closure with business operations and funding expectations.

For step-by-step instructions on updating batch close times, including navigating CardConnect Copilot and CardPointe settings, see Updating Batch Close Times in CardPointe.

Tips for Choosing Your Batch Close Time

1. Align the close time with your business hours so that all relevant transactions are included.

2. If your business operates late, consider a close time that still meets next-day funding cutoffs for your processor.

3. Note that weekends and bank holidays can affect settlement timing — batches closed on Friday may not fund until Monday or the next business day. 

Common Questions

1. Why adjust the batch time?
   1. Changing the batch close time can help ensure that your transactions are included in the batch that qualifies for next-day settlement, improving cash flow.
2. What happens if the batch closes late?
   1. If a batch closes after your processor’s cutoff time, funding may occur on the second business day after the batch close date. 

Understanding Batch vs Funding Date

Even when a batch closes on time, the funding, when funds appear in your bank account, may occur the following business day. Matching batch close times with funding expectations can help streamline reconciliation and reporting.