Skip to the main content.
Request Demo Login
Request Demo Login
iDonate Webinars

4 min read

What Does it Mean to Close the Loop?

men and women standing around a truck during volunteer event

Every NPO aspires to create a donor base that is recurring and sustainable. Nonprofits don’t close the loop well, which is why 75%-80% of donors don’t give a second gift. But “closing the loop” is no simple task. It requires several important steps that, once achieved, can make sustainable giving a reality. The process also allows management to thoroughly understand their current operations and where they need to improve their fundraising process.

One of the things closing the loop brings into sharp focus is whether and how effectively an NPO is communicating to donors about the impact their gifts are having for the cause they’re supporting. At the risk of sounding obvious, I know precisely why it matters to pay my electric bill every time I switch on a light or an appliance. I’m a satisfied customer.

I’m not comparing nonprofits to utilities. But if a donor can quickly, easily explain to someone the results that their giving is generating, you’re well on your way to closing the loop!

The steps emphasized here could be considered among the essential ingredients of sound, closed-loop fundraising. They address:

  1. The realities of fundraising in a world that is digital and highly personalized
  2. The importance of “closing the loop” and the challenges therein
  3. And the importance of addressing donors through strategically aligned fundraising plays, all with the goal of achieving a new level of sustainable giving.

The Donor Lifecycle as a Starting Point

It all starts with potential donors and the discovery process. Whether you find them or they find you, being visible and easily found (one reason you need a solid SEO plan) are table stakes. The next phase, consideration, comes when a prospective donor studies and assesses the cause and the ask. This is where a comprehensive, compelling web presence counts.

Consideration is followed by the point of giving, where funds are collected. Each step of this process needs to be consistent in terms of the message, tone, look, and feel. The user experience, from the first click to checkout, needs to be friction-free and easy to understand. If you get this right, you’ve taken a big step in building trust with the donor.

After the donation is collected, the final step in the donor lifecycle is advocacy. This is a nonprofit’s first opportunity to acknowledge the good a donor has done and to reinforce the cause.

Closing the Loop

If closing the loop is to be fully realized, the process must extend from the start of the donor acquisition process to ongoing retention and conversion. That’s the real donor lifecycle. 

It’s downstream in the value chain where NPOs commonly fall short. Converting an existing donor into a source of reliable, sustainable giving hinges on impact. To generate recurring donations, NPOs need to let donors see the impact that their gift is making.

It’s a simple, obvious fact that donors want to feel connected to the cause they support.

Instead, NPOs are often focused purely on getting donor dollars. They tend to see the collection of money from that newly acquired donor as the final step. They then fail to do a good job of telling the story about what happens after donations are received.

Closing the loop can only be brought about when the donor lifecycle is seen as a two-stage model. Stage 1 ends with collection. That’s when Stage 2 needs to be activated. The point of Stage 2 is to weave an ongoing, steady connection to donors such that they know what the nonprofit is doing over the course of a year and, most importantly, they are made clearly aware of the impact their giving is having.

No less important in closing the loop is assessing whether, and to what extent, you are seeing the future of donor communications clearly and are ready to act on it. If you don’t already know, you need to understand that the future of giving is digital and highly personalized.

And digital, more so today than ever, means mobile phones:

  • Considering consumers as a gauge, worldwide they devoted a record 3.8 trillion hours on their mobile phones
  • Americans spend an average of 5.4 hours on their mobile phones daily. And that trend is expected to increase.
  • In the US, mobile accounts for more than half of the total time Americans spend on the  Internet.
  • Some 86% of Americans go online daily using their mobile devices.

For too long, NPOs have operated in a very transactional way: reach out to prospects, get a gift, add that donor to your CRM, and reach out again in a year. NPOs need to build relationships with donors throughout the year using targeted personalized messaging, across devices (desktop, mobile), and on the channels that donors frequent on a daily basis.

Personalized messages are half the equation. The other half requires that you send them at the right time, or they’ll go ignored. Through data and learning, you can formulate a strategy that will help you effectively target your donor in the way that they want to receive your message at the time they are ready to receive it. Done consistently, this also encourages more opportunities to give throughout the year.

The Importance of Fundraising Plays

It merits repeating that nonprofits need to see giving from the donor’s perspective. For-profit businesses excel at this. They do so by putting data-driven insights to work to create an authentic “brand experience” that rewards loyalty and leads to retained relationships. By not employing a strategic fundraising playbook, nonprofits are leaving an estimated $36 billion in potential donations untapped.

However, that very same approach is well within the grasp of nonprofits, who have an opportunity to put the same playbook approach to work. The goal is to create an overall donor experience that fosters a new level of sustainable, recurring giving.

Successful businesses establish trust with consumers by cultivating a consistent brand presence, across all devices, channels, and touchpoints. Nonprofits can apply the same approach to create a donor experience by running “fundraising plays.”

Identifying the Right Technology for the Job

Closing the loop for nonprofits hinges on building systems that enable an NPO to gather data every step along the donor lifecycle. This means having a clear picture of the larger strategy while zeroing in on what can be learned about the donor and knowing what to do next in order to create a sustainable giving loop.

iDonate designed its Digital Fundraising Platform (DFP) to enable just that. It provides a foundation upon which NPOs can strategically build and maintain relationships with donors at every touchpoint of the donor lifecycle throughout the year. Visit our site to learn more about the DFP and how it can help your organization close the loop. 

Giving Tuesday Gift Matching

3 min read

Marketing Matching Gifts Ahead of Giving Tuesday

Marketing Matching Gifts Ahead of Giving Tuesday

More than likely, your organization is already gearing up for a successful Giving Tuesday campaign...

Read More
Woman smiling with iphone and tech apps around her

5 min read

7 Ways the Next Generation of Giving Will Look Dramatically Different

The challenges today’s nonprofit leaders face are well documented — from the persistent hurdles to acquiring new donors to issues of retention....

Read More
animated illustration showing different generations and ethnicities of people

5 min read

Next Generation of Generational Giving: Who Gives the Most and Why

Every generation of people has a story. Each age group has lived through many different and same events. Whatever those are, they all come away with...

Read More